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Site Modification

 

Site Modification Request Form

Requirements of Contractors

Newport-Mesa Unified School District

Process for Site Modification Request

 

If a District staff member or member of the public (Requester) wishes to make an improvement or alteration to an existing school site or any District facility, the following process must be followed.  Project requests should be submitted with as much lead time as possible.  Completion of the Site Modification Request, prior to raising funds with specific goals for a project, provides an opportunity to identify unanticipated or potential impacts and associated costs that may delay or prohibit the project.  Facilities, Maintenance & Operations (FMO) will process all projects received on a first-come, first-served basis.  Timeline for review and availability to oversee the project will vary based on current workload.

 STEPS

  1. REQUESTER – Complete the online Site Modification Request form at www.nmusd.us/sitemod.

  2. REQUESTER – Attach required Site Plan and Quote using the link provided on the confirmation message/email.

  3. DISTRICT APPROVAL – Online Site Mod Requests will be routed to Site Administrator and appropriate Facilities staff for approvals.

  4. REQUESTER – Requester is responsible for all costs associated with their project.  Requester should review and approve/deny final cost estimate and requirements.

  5. REQUESTER – Requester shall issue check payable to “Newport-Mesa Unified School District” and send attn: Facilities Department, for deposit into District account.

  6. NOTIFICATION – Online Site Modification Request process will notify Requester and Site Administrator when the project has been approved or denied.

  7. FMO PROJECT MANAGER – All projects must be in accordance with District policy and State law.

  8. FMO PROJECT MANAGER – Oversees project implementation, timeline and completion.

 

DONATED SERVICESare also subject to the above process.  Donations to the District must be presented to the Board of Education at a scheduled Board meeting.  Subsequently, a purchase order will be issued for the donation of contracted services.  A contractor who volunteers services must meet the District and State requirements, and be under contract with the District, at which time the Board of Education will acknowledge donations.

Any improvements or alterations performed without an approved District Site Modification request may be removed by the District.  All costs associated with removal and/or restoration of the facility to its original condition will be at the expense of the school site or group that sponsored the unapproved project.