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Peachjar Online Flyers

Posting and Distributing Informational Materials

As described in Board Policy 1326, the District has a substantial interest in promoting an educational atmosphere in its schools. The District also has a substantial interest in preventing the commercial exploitation of its students.

The District recognizes the need by community groups and/or individual's to post or distribute flyers to students for purposes other than the conduct of the instructional program. Newport-Mesa Unified School District uses an electronic flyer distribution system (Peachjar), which reduces staff time, saves money, embraces technology, and continues our mission of being an environmentally conscious school District. Since moving to this electronic flyer distribution system in April of 2014, we have saved more than 8 million sheets of paper!

Use of the District flyer distribution system shall be under the supervision and control of the Superintendent or designee(s). Approval for any and all flyer distribution requests will be at the discretion of the superintendent or designee(s). The District reserves the right to deny any request.

 

Guidelines for Online Flyer Distribution

Guidelines are set by the District to ensure that individuals and groups receive equal consideration in the determination of access to the flyer distribution system. These guidelines, which are not an exhaustive or comprehensive list of instructions or regulations, include:

  1. An organization requesting flyer distribution must be a qualified nonprofit organization in good standing with the California Secretary of State and/or Internal Revenue Service.
     
  2. The organization requesting the use of the flyer distribution system must be the lead organization hosting, managing and collecting any fees for the event and therefore must have proof of its own non-profit status.
     
  3. The information to be disseminated must adhere to one or more of the following categories; recreational, educational, charitable, or artistic interests of the school community or the discussion of matters of general or public interest.

     

  4. Flyers must be translated, by the distributing individual or organization, from English into the second language of the school community, as appropriate

     

  5. Flyers must not interfere, conflict or compete with the educational programs of the District and must not disrupt the daily operations of the District or school instructional program.

     

  6. The posting and distribution of flyers must be in compliance with all laws, rules and regulations, as established by the State of California, and District Board Policies and Administrative Regulations.

     

  7. The District does not permit the distribution of flyers for commercial purposes or purposes unrelated to the District's educational mission.

     

  8. The District will not permit distribution flyers which promote the following:
    1. Discrimination against, attack or denigrate any group on account of gender, race, age, color, religion, ancestry, national origin, disability or other unlawful consideration.
    2. Violence, or perceived violence, of any kind
    3. Lewd, obscene, libelous, or slanderous information
    4. Consumption of alcoholic beverages or the use of illegal drugs and/or narcotics
    5. Gambling, games of chance or other related activities
    6. Promote, or perceived promotion, of an activity that would favor one particular denomination over another, or favor all religions over non-religious practices (or vice versa)
    7. Promote, or perceived promotion, of any particular political interest, candidate, party, or ballot measure

       

Organizations or individuals that engage in violations of the guidelines may be banned from future distribution of promotional and/or informational materials.

School Sites

School sites are permitted to approve flyers for distribution to their school community, at the discretion of site administration and in accordance with all laws, rules and regulations, as established by the State of California and District Board Policies, Administrative Regulations and these guidelines.


Schools are able to electronically post flyers on the school(s) website and email flyers, free of charge, to promote school newsletters, fundraisers, plays, etc.


Schools that would like to request flyer distribution for events and programs that are appropriate for an audience larger than their particular school community may work with the District to request distribution. Please note that fundraisers are limited to the school that it benefits. If fundraisers benefit a larger community, the District may consider distribution to the appropriate zone(s) or perhaps District wide, as considered appropriate by the District.


School sites may not distribute outside organization flyers. However, school sites may distribute School Connected Organization (SCO) flyers, as long as the guidelines below for SCO are enforced.

School Connected Organizations (SCO) - PTA, Foundation, Booster Etc.

School Connected Organizations (SCO) may work directly with their school site administration to post electronically and email appropriate flyers to their school community, free of charge. These flyers are posted at the discretion of site administrator, in accordance with all laws, rules and regulations, as established by the State of California and District Board Policies and Administrative Regulations. In addition, the following disclaimer must be included on flyers:

Newport-Mesa Unified School District neither endorses nor sponsors the organization or activity represented in this material. The District accepts no liability or responsibility for the program/activity. The distribution or display of this material is provided as a community service.”


Please note that in the summer, booster organizations operate under the Enrichment and Community Organization category. This is to prevent the perception that participation in non-District managed summer programs are reflective of participation in the District managed school year programs.

Enrichment and Community Organizations (not connected to NMUSD)

  1. An organization requesting flyer distribution must be a qualified nonprofit organization in good standing with the California Secretary of State and/or Internal Revenue Service.
     
  2. The organization requesting the use of the flyer distribution system must be the lead organization hosting, managing and collecting any fees for the event and therefore must have proof of its own non-profit status.
     
  3. Qualified organizations should visit the District flyer distribution system (Peachjar) to register as an “Enrichment or Community Organization”.
     
    1. Organizations will upload their IRS non-profit status letter and the flyer that they would like to be considered for distribution.
    2. Organizations will select which school communities they would like the flyer to be distributed to. Options include specific schools, categories of schools such as, elementary, middle, high or select school zones.
    3. Organizations will select how long a flyer is to remain active on a school website(s).
       
  4. Flyers will be automatically submitted to the District. The District will review the information submitted and determine if the request is in accordance with District policy. The District typically reviews flyer posting requests within 7-10 working days, excluding holidays and District observed breaks. Please submit your flyers well in advance for optimal promotion opportunities.
     
  5. Organizations will be notified, through the flyer distribution system (Peachjar), if their flyer was approved, denied or if additional information is required. If approved, organizations will have two options for flyer distribution:
     
    1. The flyer may be posted electronically to selected school websites, free of charge.
    2. The flyer may also be emailed to students, parents, staff and community members whom have registered to receive flyers. The flyer distribution system (Peachjar) charges a fee for this service. Fees are set and collected by the company. Service fees may be waived when a local community organization is promoting a free event that does not entice participants to join a fee-based program, or purchase products or services
       
  6. Please note that all flyers will automatically include the following disclaimer:

     

    Newport-Mesa Unified School District neither endorses nor sponsors the organization or activity represented in this material. The District accepts no liability or responsibility for the program/activity. The distribution or display of this material is provided as a community service.”

Organizations or individuals that engage in violations of the provisions of this administrative regulation may be banned from future distribution of promotional and/or informational materials.